Inventory Management

This feature is specifically designed for custom products, allowing you to track stock levels, prevent overselling, and manage variant combinations (sizes, colors, styles) within the product customizer.

*** It is available only for Advance, Professional, or Unlimited users. The new feature called “Inventory”, you’ll notice under restrictions, while you are editing the products in the Inkybay admin.***

Where to go to configure inventory?

The inventory management system is for custom products. Go through the following steps to find out the inventory options. 

Step 1: Access to your custom product

Navigate to your InkyBay admin dashboard, hover over the Products option, and click Create a custom product option. 

Step 2: Navigate to the custom product.

Select your custom product and then click the Edit button as shown in the image above. 

Step 3: Access the Inventory section.

Scroll down to the Restrictions section and click the Inventory option there. You’ll see several settings, including:

1. All variations tab - The section displaying the total number of product variations available for your selected custom product. Here, you see all variations - 112

2. Filter dropdowns - Use the three filter dropdowns: All sizes, All styles, and All colors, for the variation list to a specific subset.

3. Search variants using Filter: The Filters are very helpful when you have a large number of variations. You can search for the variant you are looking for using the filters. You can filter data to display minimal by Size, Style, and Colors. 

4. Items in cart - It will display the number of units of this product currently in active customer carts. For example, Items in cart: 15. This gives you a real-time view of pending demand that has not yet converted to an order, which is helpful when making stock adjustment decisions. 

5. SKU - Enter the SKU (Stock Keeping Unit) code for each variation in the corresponding field. The SKU is used to identify and match this variation in your inventory records and fulfillment workflow. 

6. Track - Check the Track checkbox to enable inventory tracking for a specific variation. When tracking is enabled, Inkybay monitors the stock quantity for that variation and enforces the stop-sell threshold and stock quantity values configured to the right. 

7. Stop Sell - Enter the minimum stock quantity at which this variation should stop being available for purchase. When the stock quantity reaches or falls below this number, the variation is automatically marked as unavailable, and customers can no longer add it to their cart. 

8. Stock QTY - Displays the current stock quantity for each variation. This value updates as orders are placed. In the example:

• Default - White shows a stock of 5 with a +15 indicator highlighted in yellow — meaning 15 units have been added to the cart by the customers but not ordered yet. After 24 hours, if the customer doesn’t place the order, these items will be removed from the cart automatically and added to the inventory, and then the stock will show 20. 
• Default - Natural shows a current stock of 20.

9. Actions - Set and Add Use the input field and action buttons on the right of each variation row to update the stock quantity. 

• Set — Replaces the current stock quantity with the number entered in the input field. Use this to correct or override the existing stock count with a new absolute value.

• Add — Adds the number entered in the input field to the current stock quantity. Use this when restocking a variation — for example, entering 15 and clicking Add increases the current stock by 15 units.

Feel free to contact us whenever you face any issues or need assistance. We’re available 24/7. You can also reach us:

• InkyBay app Live chat 

• Support ticket from the InkyBay app

• Email to support@productsdesigner.com